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View IP History Online Service now available

— filed under: no-right-menu, exclude-last_updated, Archived 2009, noTop

Keeping track of your correspondence with IPONZ has just got a lot easier with the launch of our new online service “View IP History”.

Clients and agents will now be able to log in to www.iponz.govt.nz to view and download the correspondence relating to their Patent, Design or Trade Mark portfolio.

Following an extensive digitisation project over the last 12 months we have been able to create an electronic file for the majority of IP records in our system. As a result of this work we are now in a position to provide clients / agents with this new service.

Why should you use this new service?

Because…

it is convenient – can be done remotely and electronically in the comfort of your office, and at anytime that suits you. This new online service will save you both in time and money.
Correspondence sent from the office will be available online the same day giving clients / agents the option to respond immediately rather than days later when the physical mail arrives.
Clients / agents will be able to confirm the office has received documents via the service without the need to process physical filing receipts. Correspondence filed online by clients / agents will be visible within 5 minutes while physical mail correspondence will be visible within 1 working day of receipt.

Is there anything excluded from this service?

Yes, there are some document types not currently visible as part of the service.

Evidence relating to Oppositions

Following discussions with the pilot groups we have decided to restrict access to this information for all divisions (Patents, Trade Marks and Designs) and it will not be available as part of the “View IP History” service.

Correspondence such as Notice of Opposition, Extension of time or general correspondence will be visible and accessible by the client / agent. Limitations of the current technology prevent opposition parties from viewing this information online and the existing process of emailing / physical post will continue until the current technology is replaced.

Active Trade Mark files pre 1990

The digitisation project has captured information related to active Trade Marks back to 1990. This represents 80% of the registered marks on the register. Over the next 6-12 months we are intending to progressively digitise the remaining documents with files back to 1970 digitised by mid-October 2009 (95% of Register). If you require electronic copies of documents before 1990 then please request via the process here.

Trade Mark Evidence of Use

Evidence of use related to Trade mark applications under examination (Status 50) received by the office from the 10th of March 2009 has been digitised. The office is currently reviewing options for the remaining evidence held and will provide further information on any outcomes during October 2009.

Note: As with any project of this size there is a possibility that some documents have been mistakenly omitted from the digitisation process. We encourage clients / agents to review their files online and identify any omissions. Any discrepancies should be reported to IPONZ via mail@iponz.govt.nz with a subject line of “View IP History Project” and an electronic copy of the documents attached.

Who can use this online service?

In order to use the service clients / agents will need to be a registered user, be logged in to www.iponz.govt.nz and have the appropriate authorisations to the file. For more information on how to get access visit our fact sheet here.